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One platform.
Every module. Zero gaps.

Everything a rental operation needs, integrated and automated, moving through one spine from booking to invoice. No exports between systems, no module that only half knows what the others did.

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FROM BOOKING TO HANDOVER

One rental.
Everything connected.

Rental workspace
RC-2048
VehicleUrus, 12–15 Oct
DriverAssignment pending
CustomerAlex Morgan

BOOKING

One record. All the context.

Lamborghini UrusLamborghini Urus
12–15 October
Customer
Alex Morgan
Availability
Confirmed
Next step
Prepare contract

The vehicle, dates and customer stay attached to this rental.

Fleet

Every car, and everything that ever happened to it.

One record per vehicle carrying its documents, insurance, service history, mileage, fines and the whole damage logbook. Nothing lives in a folder on someone's desktop, so a car sold three years from now still has its history attached.

  • Registration, insurance and inspection dates with expiry warnings
  • Utilisation and revenue per car, not just per fleet
  • Plates rendered correctly per country, read the way the API reads them
  • Service, fines and damage on one timeline
Fleet overviewLive fleet
VEHICLESTATUSNEXT STEP
Lamborghini UrusAvailableAssign booking
Range Rover SportOn rentReturn check
Mercedes G-ClassReadyHandover
Bookings

A booking is created in five steps and never re-typed.

Dates, an available car, the customer and the price, in one guided flow that will not let you double-book or quote a car that is already out. From there the booking moves itself through assignment, handover, return and invoice.

  • Availability checked against the live fleet, not a spreadsheet
  • Pricing, extras and deposits calculated as you go
  • The pipeline shows where every rental is right now
  • A customer portal for changes, extensions and documents
New bookingRC-2048
Dates

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  • Digital contracts
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RentCloud is a software platform operated by ONE DRIVE PORTAL L.L.C, registered in the United Arab Emirates. RentCloud is designed for car rental businesses and provides operational tools including fleet management, bookings, digital contracts, e-signing, damage documentation, settlement workflows and automation. RentCloud is not a bank, payment institution, insurance provider or car rental operator. Any payment, verification, government, insurance or third-party services made available through the platform are provided by the relevant external providers and may be subject to their own terms, approvals and regulatory requirements.

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Vehicle
Customer
Confirm

Lamborghini Urus

12 Oct → 15 Oct Available

Customer details connected
Contracts and e-signing

The contract writes itself, and the driver signs it on the spot.

Jurisdiction-aware terms, filled from the booking, signed on the tablet in the customer's own language. The signed PDF is filed against the booking and the vehicle the moment the driver lifts their finger.

  • Multilingual signing, with the terms shown in the language signed in
  • Identity and licence captured and checked before the keys move
  • Deposit-free protection triggered from the same flow
  • Every version kept, so what was agreed is never in question
Rental agreementRC-2048

Rental agreement

Alex Morgan, Booking RC-2048

Signed
CUSTOMER SIGNATUREAlex Morgan

✓ Verified identity   ✓ Signed PDF saved

Handover and return

Built for the forecourt, not shrunk down from a desktop.

The walkaround is a tablet flow with large targets, readable in sunlight, in landscape or portrait. Photos at check-out become the baseline that the return is measured against, which is what turns a damage argument into a comparison.

  • Guided photo walkaround at pickup and return
  • Fuel, mileage and condition captured in the same pass
  • Return diffed against the pre-check so only new damage is raised
  • Final settlement calculated before the driver leaves
Ready for handoverRC-2048
WalkaroundPhotos saved
DocumentsVerified
SignatureCompleted
Ready to hand over keys
Finance

Invoices, settlements and a ledger that posts itself.

VAT-ready invoicing generated from the rental rather than re-entered from it, with settlements, fines and extras landing on the right booking. The month closes because the work was already recorded, not because someone reconciled it.

  • VAT-ready invoices generated, sent and tracked
  • Deposits, extras and fine billing settled against the booking
  • Multi-currency, with prices set per market rather than converted
  • Revenue by car, by branch and by period
Rental settlementRC-2048
Rental chargesConnected
Extras and tollsReconciled
DepositSettled
Invoice ready to send

Rental → Settlement → Ledger